Printing Sustainably: A Guide for Companies in Northamptonshire and Milton Keynes

In today’s rapidly evolving business landscape, sustainability is no longer a buzzword but a necessity. As members and partners of the Northamptonshire and Milton Keynes Chamber of Commerce, it is crucial to explore sustainable practices across all aspects of your operations, including printing. By adopting sustainable printing practices, companies can reduce their environmental footprint, save costs, and contribute to a greener future.

Here are some effective strategies for achieving sustainable printing within your company:

1. Embrace Digital Solutions

One of the most effective ways to reduce paper waste is to minimise the need for printing. Transitioning to digital solutions can significantly cut down on the amount of paper used. Encourage the use of digital documents, e-signatures, and online collaboration tools. By moving towards a less paper office, you not only save trees but also improve efficiency and streamline processes.

2. Implement Print Management Software

Print management software helps monitor and control printing activities within the organisation. It enables you to track usage, set printing quotas, and restrict unnecessary printing. This software can also provide insights into printing habits, allowing you to identify areas where you can reduce waste and implement more sustainable practices.

3. Use Recycled Paper

When printing is necessary, opt for recycled paper. Recycled paper production uses fewer resources and generates less pollution compared to virgin paper. Ensure that the recycled paper you choose is certified by reputable environmental organisations, such as the Forest Stewardship Council (FSC) or the Programme for the Endorsement of Forest Certification (PEFC).

4. Choose Eco-Friendly Inks or Toners

Traditional printing inks can contain harmful chemicals that are detrimental to the environment. Switching to eco-friendly inks or toners, such as vegetable-based or water-based inks, can reduce the environmental impact of your printing activities. These inks are biodegradable and have lower levels of volatile organic compounds (VOCs), making them a greener alternative.

5. Optimise Printer Settings

Simple adjustments to your printer settings can lead to significant reductions in paper and ink consumption. Set printers to default double-sided printing, use draft mode for internal documents, and select the “print preview” option to avoid unnecessary prints.

6. Regular Maintenance and Upgrades

Regular maintenance of your printing equipment ensures it operates efficiently, reducing energy consumption and extending the lifespan of the devices. Additionally, consider upgrading to energy-efficient printers that meet the latest environmental standards. Energy Star-certified printers, for instance, consume less energy and have advanced features to minimise waste.

7. Recycling Programs

Implement a comprehensive recycling program for used paper, cartridges, and old printing equipment. Partner with local recycling facilities to ensure proper disposal and recycling of these materials. Many printer providers, like Syncro offer take-back programs for old cartridges and equipment, ensuring they are recycled responsibly.

8. Educate and Involve Employees

Sustainable printing practices require the collective effort of all employees. Conduct training sessions to educate your team about the importance of sustainable printing and how they can contribute. Encourage employees to be mindful of their printing habits and to adopt the company’s sustainability initiatives.

9. Partner with Sustainable Suppliers

Collaborate with suppliers who prioritise sustainability. Choose vendors that provide eco-friendly printing products and services. By supporting local businesses that are committed to environmental responsibility, you contribute to a larger network of sustainable practices.


Printing sustainably is not only beneficial for the environment but also for your company’s bottom line. By implementing these strategies, businesses in Northamptonshire and Milton Keynes can reduce waste, lower costs, and enhance their reputation as responsible corporate citizens. Syncro encourages all Chamber members to take proactive steps towards sustainable printing and contribute to a greener, more sustainable future.

For more information on sustainable practices and to join our green initiatives –

Together, we can make a significant impact and lead the way towards a sustainable future for our community and beyond – One page at a time.